Deeds Office Property Search Report Explained

Get detailed, easy-to-read property reports from Deedsonline.co.za. Understand property types, ownership, endorsements, and history for any South African property.

Some aspects of Deeds Office data can be complex. This guide aims to provide a detailed breakdown of our Property Search Report.

Types of Properties Registered at the Deeds Office

• Freehold Properties: Freestanding properties assigned a unique Erf Number, Portion Number, and Township.
• Sectional Schemes: Typically complexes, with units uniquely identified by Unit Numbers rather than Door Numbers (e.g., 2A). The Deeds Office registers these by Unit Number only.
• Farms: Classified by Registration Division (e.g., JR, IR), Farm Number, and Portion Number.
• Agricultural Holdings: Identified by a unique Holding Name and Holding Number.
• Clusters/Estates: Common in Gauteng, but registered as Freehold Properties at the Deeds Office.

Property Information

This section includes details about the property's identity and location.

• Property Type: See Types of Properties section above.
• Erf Number: A unique identifier for properties within a township.
• Portion Number: Assigned to subdivided Erfs.
• Township: The registered township of the property. Note that properties are registered by township, not suburb.
• Scheme Name & Unit Number: Applicable for sectional schemes; Unit Number is distinct from a Door Number.
• Diagram Deed: The initial deed registered for the property, often for reference.
• Extent: The property size, typically in square meters (SQM).
• Local Authority: The municipality governing the property.
• Reg Division: Usually applicable for farms, referring to the registration division of the original farm.
• Province: The province where the property is located.
• Street Address: Not maintained by the Deeds Office but sourced for reference purposes.
• LPI Code: The unique Surveyor General code used mainly for mapping.

Owners

This section provides details about the property’s owners.

• Person Type: Indicates if the owner is a private individual, company, trust, or state entity.
• Person Name: Full name of the owner.
• ID Number: ID or company registration number of the owner.
• Share: Percentage ownership of the property.
• Multiple Properties: Indicates if the owner has multiple properties.
• Multiple Owners: Indicates if multiple individuals or entities own the property.
• Title Deed: The deed number registered at the Deeds Office.
• Purchase Date: The date the property was bought.
• Purchase Price: The amount paid for the property; sometimes marked as CSR or UNKNOWN.
• Registration Date: The official registration or transfer date at the Deeds Office.
• Microfilm Reference: Used for archival purposes to retrieve documents from microfilm.

Endorsements

These are legal restrictions associated with the property, like bonds, interdicts, or mineral rights.

• Owner: Typically the bank in the case of a bond.
• Amount/Price: The registered amount (not necessarily the outstanding amount).
• Document: A unique number for the endorsement document.
• Microfilm Reference: Used for document retrieval.
• Description: The type of endorsement, such as a Bond or Interdict.

History

This section provides a transaction history for the property, including sales, bonds, and other registrations. The details provided here mirror those found in the Endorsements section.

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